Select the Adjust stock option.
Each stock item is listed by its respective bin number. You may therefore have numerous stock lines for a particular purchase item.
Sort by. Sort the current stock listed according to your preference. “Purchase item” is the default.
Hide nil bin items. By default bin numbers that have zero stock will also reflect in the Current stock listing grid to enable you to capture any excess stock in stores.
To hide these items check the Hide nil bin items option.
Select a stock item in the Current stock listing grid. It will be activated in the Adjustment section.
Supply unit and Current stock of the selected item will appear in the respective information fields.
Select the Adjustment type.
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Excess in stores from stock take
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Short in stores from stock take
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Transfer stock to another store
You will not be able to Process adjustment until you have selected an Adjustment type.
If an item does not appear in the list, your administrator has not given you permission to process that particular stock adjustment type.
Transaction date. This cannot precede the Original date column. For “Short in stores from stock take” and “Unusable/damaged” Adjustment types, the maximum Adjustment (i.e. the lesser of current stock and the stock that was available at the Transaction date) is determined.
Transaction dates impact on stock ageing and valuation so ensure the date corresponds with the date on which the transaction occurred.
You cannot process more than the determined quantity.
“Reverse unusable”.
The quantity is limited to the quantity in the Unusable qty column.
The Adjustment quantity must be negative for “Reverse unusable” and “Unusable/damaged” adjustments.
“Capture stock” and “Excess in stores from stock take”.
You can add to an existing Bin number as selected in the Current stock listing grid or create a new bin number by selecting the New bin# option.
The Adjustment must be positive.
Captured stock does not impact on the Financial Reports as these transactions are deemed to be take-on entries from your existing stock records.
“Short in stores from stock take”.
You must select an existing stock line in the Current stock listing grid (i.e. an existing Bin# is required).
The Adjustment must be negative.
“Transfer stock to another store”.
Indicate the revised store in the Store field. All other fields are disabled for this transaction type.
A new bin card is generated reflecting the store change.
Usable and Unusable stock are all transferred to the selected store.
The Transaction date reverts to the original transaction date as per the Original date column.
This transaction type will not reflect in the Purchase item ledger however it will reflect in Audits.
Ensure personnel sign for the receiving and destribution of stock from one store to another.
Cost price. The cost price is based on the cost of the selected stock line in the Current stock listing grid.
For new Bin# transactions, the Cost price of the purchase item at the Transaction date is applied.
Select the Browse history option if you would like to use a different Cost price.
The Cost price field cannot be overridden.
For “Capture stock” entries, ensure the Current cost price in the Purchase item management form has been specified.
You may need to create a cost price entry relating to the date on which you are capturing stock.
Notes/reason. For accountability purposes, indicate reasons for “Short in stores from stock take” and “Unusable/damaged” Adjustment types.
Process adjustment. Adjustments are processed immediately.
Auto spool new and revised bin cards. As adjustments are processed, bin cards are spooled to the printer if this option is enabled.
Print selected bin cards. Select items in the stock grid. If Spool upon exit is enabled, the bin cards will be printed when you exit the form. This reduces paper usage.
If Spool upon exit is not enabled, each print request will start on a new page.
You will also be presented with the print dialog each time.
Adjusting journal entries grid is a summary of the adjustments processed in the current session.
Print the grid or send to spreadsheet before exiting.
The journal summary cannot be reprinted at a later stage.
