×
Menu
Index

Receiving purchase orders

To receipt Purchase orders, Select the Receive option.
Order number. Select the order you wish to receipt against. Only authorised purchase orders will reflect in the Order number list.
The Supplier name will appear in the information field.
 
Service item receipting details
Select the service item in the Service items and receipt details this session grid to activate it, enter the Date received, Invoice# and Cost.
If you have permission, you may override the Cost or apply the standard cost using the Retrieve standard cost option.
If the Invoice# is the same as a purchase item receipted select the as below option to copy the invoice number into the Invoice# field.
You may receipt more than the quantity ordered if you have permission.
 
Select Receipt service item to add the receipt to the Service items and receipt details this session grid.
 
To change receipting details, select the receipt line item in the Service items and receipt details this session grid, make the necessary field changes and select the Update receipt of service item option.
 
Remove receipt of service item will remove the receipted line item from the Service items and receipt details this session grid.
 
Purchase item receipting details
Select the item in the Purchase items and receipt details this session grid to activate it.
Store. select the store in which the stock will be placed. To manage stores (assuming you have permission), select the option next to the Stores list.
 
Quantity, Date received and Invoice#. Enter the values as per the delivery note/supplier invoice.
The Cost each is the price per Supply unit as indicated in the adjacent information field.
If you have permission, you may override the Cost each.
If the Quantity is less than the order quantity or less than the balance that was due but you no longer expect delivery of the balance, select the Item is now fully received option.
The purchase item balance (shortfall) will not reflect as due in the future.
Ensure you do not have projected stock shortages as a result of this. See Stock availability.
 
If the Invoice# is the same as a service item receipted select the as above option to copy the invoice number into the Invoice# field.
 
Select Receipt purchase item to add the receipt to the Purchase items and receipt details this session grid.
 
To change receipting details, select the receipt line item in the Purchase items and receipt details this session grid, make the necessary field changes and select the Update receipt of purchase item option.
 
Remove receipt of purchase item will remove the receipted line item from the Purchase items and receipt details this session grid.
 
Process purchase. When all received purchase items and services have been receipted, select the Process purchase option.
If the Print GRN and/or Print bin cards options are selected, you will be prompted with the Print options dialog.
You can always print GRNs at a later stage using the Print GRN option at the bottom of the form.
If you elect not to Print bin cards, you will have to manually select the purchase items in the Stock report and print them accordingly. This is not recommended.
 
Orders can be receipted in stages depending on when purchase items and services are received.
 
Each receipting session will generate a new Goods Received Note (GRN).